# How Wosool works | Approval workflows you define and run

> How Wosool runs a business process: you describe it, Wosool checks it before it runs, people approve every real action, and every step is recorded.

URL: https://wosool.ai/how-it-works/

How Wosool works | Approval workflows you define and run - - - - - - - - - - How Wosool works

## Describe it. Check it. Approve it. Run it.
Four stages. Nothing runs that was not checked, and nothing changes a real system without a person's approval.

### Describe
How your work runs: the steps, who does each one, and what needs approval.
- Today our team writes the process definition with you.
- Steps, roles, deadlines, and who decides when something stalls.
Proven in production, for purchasing

### Check
Wosool checks the process before it runs, and refuses what cannot run safely.
- A limit with no one to decide past it is refused.
- A step that names a role nobody has is refused.
Demonstrated: built and tested

### Approve
Every action that changes something real is an approval card a person signs.
- The card shows what will happen, on what, and whether it can be undone.
- Approving the whole setup at once is in development.
Proven in production, for purchasing

### Run
The engine runs every request the same way, and records everything.
- Each step waits for its owner.
- Low-risk steps inside Wosool run under your rules, and are recorded.
Proven in production, for purchasing

### The approval card
When a step is ready to change something real, it does not hide in a message. It shows up as a card.

#### What will happen
The action itself, in your business's words.

#### On what
The numbers, and which system they were read from.

#### Effect, and whether it can be undone
What goes out, and whether it can be pulled back.

#### Who signs
One decision, in its owner's name and time.
Where AI fits

### AI suggests. A person approves.
AI helps describe a process, fill in a card and suggest a value. It cannot approve, and it cannot act.
- AI
- A suggestion
- A person approves
- Wosool acts
AI can understand a request, fill in a draft, suggest a value and summarize.
AI cannot approve, change a record, or send anything on its own.
Your systems

### Works with the systems you already use.
Your accounting, inventory and purchasing systems stay where they are. Your process does not change when the system behind it changes.
Odoo Daftra
We set up the connection with you before we start. Any other system, we check with you before we promise it.
The record

### One record. One truth.
Every step, approval and refusal is recorded with its owner and its time.
- What happened is added to the record, never edited or deleted.
- Every approval carries the name of the person who gave it, and the time.
- A refused step is recorded too, with the reason, and nothing changes.

### This is what we have proven. And this is what we haven't yet.
What Status Proof
A purchase on a real company, from the need to "the price is in" Proven in production, 8 to 10 September 2026 Run end to end in production
A person signs every decision. Only the low-risk steps your policy allows run without a signature. Proven in production on 8 September 2026 Run end to end in production
An explicit decline when information or identity is missing Proven in production on 10 September 2026 A documented refusal, in the product's own words
Every data set shows which system it came from, and when it was last read Built, not yet proven in production Built for Odoo and Daftra
Payment confirmation, receiving, and closing the operation Built, not yet proven in production No proof in production yet
Operations other than purchasing Later No proof yet
Last updated 26 September 2026, from the last recorded state.

### Questions people ask before they start.
Is Wosool a new ERP? No. It doesn't replace your accounting or inventory system. It runs your processes on top of them, across the systems and channels you already use.
How is it different from an automation or integration tool? An ERP keeps your records. An integration tool moves data. An automation tool runs a fixed rule. Wosool runs the whole process: it knows who owns each step and each decision, waits for an approval where it must, then acts and keeps the record.
Do we have to change our systems? No. Wosool is built to work with Odoo and Daftra as you have them today. We set up the connection with you before we start. If you use another system, we check it with you first.
Does Wosool write to our systems? Only within your rules. Nothing is written to your system or sent in your name without an approval card, except the low-risk steps your rules allow. Everything else is a read.
What happens when information is missing? Wosool stops and says what is missing, instead of guessing. The refused step changes nothing.
Can we start with one process? Yes. That is how we start: one real process in your business. We expand once you have seen it work.
Does Wosool replace employees? No. It takes the chasing and the follow-ups off your team, and leaves the decisions that need a person with a person.
Vision Where this is going: describe a whole business, and Wosool helps set up its processes. People still approve every step that changes something real.
Tell us how your work runs. Talk to us Technical details